I enjoy being an Event Co-ordinator at Assured Events because it means that many different project types pass over my desk. Over the past month I have been planning a conference, organising incentive travel, arranging team building activity, arranging a gala dinner as well as meeting new suppliers and sourcing new venues. Venue finding is such an important process – and our clients demand and expect only the best!
We are based in Manchester, but the events I am working on may be anywhere in the country. I currently have event projects in Exeter, Bristol, Lincoln, London, as well as Italy, France... and Manchester!
My day usually starts at around 08:45. I begin by logging on and checking through my emails. I have received a CV. I reply straight away, as we always respond to everybody who expresses an interest in working at Assured Events.
I have quite a list to get through today. Firstly, I need to send out some enquiries to some suppliers. I am looking into room gifts for delegates and speaker gifts for one of the annual conferences that we organise. It’s a huge event and conference planning for an event of this size takes almost a year! Once I receive these back, the most suitable items will be added to a proposal for the client to choose from.
Next, I am currently working on an event pack for a client - this is for a Christmas party, very early in December. The event pack includes details such as, hotel locations, restaurant and bar information along with anything else the client ought to know about their event.
Morning over and I haven’t eaten any of the chocolate in the office today! However, there is still time!
This afternoon I am focusing on building a delegate registration website for another annual conference we are planning. This is something I haven’t done too many times before, so Sarah guides me through this ... she is very patient with me!
It is already 3:30p.m. - My next task is creating an event app for an annual conference taking place in February. This is something that I will be working on frequently from now until the event. I will need to regularly update details as they come through.
Before the end of the day, I flag any emails that need responding to the next day. I then write myself some reminders of jobs that need completing tomorrow.
We are all working across many different event types as well as business development. I ask Ella if she needs anything doing on the incentive travel brief she is working on. It’s a ‘no’ and the day is done. Where it has gone, I don’t know - time to go home!