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Organising the AUE Annual Conference 2015

Organising the Conference, Dinner and Exhibition - we do it all!

Organising the AUE Annual Conference, Dinner and Exhibition


Each year, the Association of University Engineers (AUE) brings together delegates, exhibitors and retired members to network and enhance their knowledge and skills. Assured Events were briefed to organise this year's AUE Conference at the University of South Wales over a three day period. The objective of the event was to encourage university engineers to share knowledge and best practice between institutions, as well as meeting industry suppliers.

When planning an Association conference such as this, there's no escaping the fact that, the main challenge was to find the right balance between the exhibition time slots and the conference sessions, as well as the networking events that took place outside of the formal programme.

Over the course of the three day event, Assured Events answered the time-related challenges by having all refreshment breaks and lunches in the main exhibition hall. The catering points were positioned around the room in order to encourage the flow of delegates to all of the stands. An exhibition quiz also ensured delegates visited more stands, answering specific exhibitor questions in order to be entered into a prize draw.

Networking opportunities were also encouraged outside the exhibition space, for example at the informal dinner and Gala Dinner. The informal dinner on the first evening was held on site at the University of South Wales where attendees enjoyed some classic British games, as well as participating in live ice sculpting.

On the following evening the Gala Dinner was held at the National Museum in Cardiff. Guests were first directed through the museum's galleries into the drinks reception, before entering the Great Hall for dinner to the impressive sound of the Trechory Male Choir. Mirrored table tops and dramatic acrylic candelabra centre pieces, as well as up lighting all the columns in the space, had great impact as guests entered the room. Magic and mind play acts entertained guests at the tables during dinner, before the evening was rounded off with a motivational and inspiring speech by Richard Parks, the former Wales international rugby union player turned extreme environment athlete!

Although based in Manchester, we work with clients helping them to plan their conference or incentives all over the UK.

Assured Events had taken this event to new heights and we are already working on the 2016 event!‚Äč
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